Burton Community Council normally meets on the Third Wednesday of the Month in the Jubilee Hall Houghton at 1900hrs. Members of the public are welcome to attend all meetings.

The Agenda will be displayed prior to the meeting and Minutes of the previous meetings will be displayed after agreement they are a correct record of the proceedings.

COMMUNITY OF BURTON

Notice of Meeting of Community Council

Dear Sir/Madam

I hereby give you notice that a meeting of the Community Council of the above-named Community will be held at THE JUBILEE HALL, HOUGHTON on Wednesday November 19th, 2008, at 7-00pm.

All Members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out hereunder.

Dated this 12 th day of October, 2008.

PETER HORTON

CLERK TO THE COUNCIL

AGENDA

•  Apologies

•  Minutes of October monthly meeting

•  Matters arising

•  Address from Mr. Paul Bee, Pembrokeshire County Council, regarding flu pandemic emergency planning

•  Discussion of Burton Playgroup request for financial assistance

•  Plans

•  Correspondence

•  Accounts

•  Discussion of flooding problems, Ashdale Lane

•  Discussion of Christmas tree provision, Sardis

•  Discussion of Trinity House deterioration

•  Discussion of Customer Care service at Pembrokeshire County Council
•  Any other business

•  Public forum (maximum ten minutes)

Minutes of the meeting held on 16th July 20082008

Apologies: C'llrs Kay Astins, Gareth Hughes, Paddy McNamara, Laurence Price,

Present: C'llrs Alun Williams, Sue Dean, Brian Steele, Terry Morgan, John Mathias, Clare Zawadzki (Chair), Evelyn Poar; also present, County Councillor David Wildman, Peter Horton (Clerk).

Minutes of the June monthly meeting

The minutes were agreed as written (proposer C'llr Evelyn Poar, seconder C'llr John Mathias), and signed by the Chairman.

Matters arising

Speed activated signs. Members were informed that there were still some problems with the calibration of the new signage. It was thought that this might be partly weather dependent. The matter was in hand to get the final fine calibration of the signs completed.

Barnlake access. Members were informed that the requested widening of the access had not yet been carried out, but there was confidence that this would be carried out in due course, as P.C.C. had identified it as a public right of access at the increased width.

Elidyr Park visibility splay. Members were informed that the developer had agreed to come and cut the grass on the visibility splay. However, no other progress had been made towards an ultimate resolution of the hedgebank issue. C'llr David Wildman provided some background information on the matter for the benefit of new Members.

Code of conduct. C'llr Claire Zawadzki reported to Members on a meeting held by the Monitoring Officer to explain issues concerning the new Code of Conduct. Some notes from the meeting had been selected for copying and circulation to Members. Clerk to arrange for this to be carried out. The matter of adoption of the Code was mentioned. Members decided to carry this out without delay, and the Code was formally adopted by Members (Proposer C'llr Alun Williams, seconder C'llr Evelyn Poar).

S.W. Area Liaison Forum meeting. C'llr David Wildman reported to Members about the meeting, which had been held the previous evening. It had been generally well received by those who had attended. At the meeting, the Chairman of Llanstadwell Community Council had proposed a meeting with P.A.L.C. and the Welsh Language Board to discuss the Welsh Language Scheme. However, there was a general feeling that such a meeting might not be advantageous. He had also asked for a copy of the B.C.C. amendments to the draft scheme. The Clerk informed Members that this information had already been sent to them via the Llanstadwell Community Council clerk. The Chairman informed Members that P.A.L.C. had accepted the suggested recommended amendments.

Perimeter fencing, Houghton Playpark. Members were informed that this matter was currently in hand by C'llr Kay Astins. Matter to be placed on September agenda for further discussion.

In Touch. Members were informed that the vacancy for deliveries of In Touch had been taken up by Stevie Lewis.

Plans

Applications received.

NP/08/304 (Dwelling, Land adjacent to 64 Port Lion) – Approved.

08/402/PA (Cubicles & hospital /segregation area, Milton Farm, Burton ) - Approved.

08/412/PA (Roof alterations, Ashdale Barns, Ashdale Lane , Llangwm) – Approved.

Consents issued

08/123/PA (Dwelling, Garden of The Dolphins, Barnlake Point)

07/1313/PA (Foreshore access & boathouse, Min yr Afon, Burton Ferry).

Correspondence

•  W.A.G. – Local Government Partnership Scheme / Scheme report – noted.

•  Milford Haven Port Authority – Annual Report – noted.

•  P.C.C. – Notification of the grant of dispensations by the Standards Committee for C'llr Claire Zawadzki to speak and vote on matters relating to Burton Jubilee Hall – noted.

•  Environment Agency – Reply to complaints about sewage discharge, Houghton Sewage Pumping Station – Letter to be given to C'llr Laurence Price, for the information to be passed by him to the original complainant.

•  Plus Publishing Services – Advertising material – noted.

•  P.C.C. – Consultation on plans to remove some B.T. telephone boxes – noted, as no telephone boxes in Burton Community area were affected.

•  W.A.G. – Consultation on Review of Electoral Arrangements – noted, as the review of arrangements for Burton Community had already been carried out.

•  P.C.C. – Reply to letter about Trinity House Jetty, Burton Ferry – noted, and more substantive reply awaited.

•  Mr. M. Griffiths – Information about history of Houghton bus shelter – noted.

•  Various residents of Burton Road , Houghton – Concerns over the condition of the grass area opposite the Jubilee Hall, and boundary security around the playpark – Clerk to write to Mr. Gareth Palmer asking him to address the matter regarding the condition of the area in his ownership. C'llr Claire Zawadzki to arrange for the bank in the Community Council's ownership to be strimmed. Clerk to reply to the signatories to the letter stating the actions to be taken. C'llr Sue Dean raised the related issue of possible liability on the landowner if a child were to stray onto his land and get hurt.

•  Mr. Matthew Owens, Rural Housing Enabler – Request to attend future meeting about affordable housing needs, and request for information on possible dates for this meeting – Members decided to wait until the next ‘In Touch' due out in November, so that an advertisement for the meeting could be placed in it, with a view to having a meeting early in the New Year. Clerk to inform Mr. Matthew Owens accordingly.

•  P.A.L.C. (by e-mail) – thanks for amendments to draft Welsh Language Scheme – noted.

 Accounts

Members agreed to contribute £4/month towards the cost of broadband for the Clerk (Proposer C'llr Evelyn Poar, seconder C'llr John Mathias).

 Election of Vice-chairman

Matter deferred to September, due to the relatively high level of absenteeism this month. C'llr Sue Dean noted a willingness to accept the role of vice-chair if asked to do so.

 Discussion of funding of flower boxes, Sardis

C'llr Evelyn Poar informed Members that she had spoken with Mrs. Sarah Cooper from Sardis about the matter. The flower boxes had been made by Mr. Neil Good from Hill Mountain , and had been planted up by various local mothers on a voluntary basis. Mrs. Cooper had commented that it would be good if a contribution could be obtained towards the cost of replanting the boxes. C'llr David Wildman offered to get Mr. Good's address, and the Clerk to write letter of thanks to him for the work undertaken on the construction of the flower boxes. Members agreed to donate £30 for re-planting of the flower boxes (proposer C'llr John Mathias, seconder C'llr Evelyn Poar).

Discussion of perimeter fencing, Houghton Playpark

Members were informed that this matter was in hand by C'llr Kay Astins. The matter was left in abeyance pending her report back to Members. C'llr David Wildman had carried out some preliminary enquiries with the Local Authority, and it seemed that attaining a 20mph speed limit might be possible. Clerk to write to Mr. John Price to request a 20mph limit in the vicinity of the school.

Discussion of request by Burton Jubilee Hall Committee for grant assistance

Members discussed the financial information supplied by the Jubilee Hall Committee. Matter to be reviewed in September. In the meantime, Clerk to request detailed accounts from the Burton Jubilee Hall Committee.

Discussion of problems with new rubbish collection regime

C'llr David Wildman had investigated the matter. There had been no substantive changes to collection times since the orange bags had come in. There had been no widespread problems reported in the Community as a whole. Matter left in abeyance.

 Any Other business

Governor position. Members were informed that no confirmation had been received of C'llr Laurence Price's co-option onto the Board of Governors.

Local Development Plan. It was suggested to Members that they familiarise themselves with the documentation regarding the Plan as it affected the Burton Community area. C'llr David Wildman offered to supply information to Members about the Plan, so that they could be fully prepared for the proposals when asked to comment on them in detail.

Jolly Sailor. Members were informed that nothing further had been heard regarding the matter of the noise complaint.

Litter bin, Jolly Sailor. C'llr Evelyn Poar mentioned that complaints had been received again regarding the overflowing litter bin in the vicinity of the Jolly Sailor.

Public Forum

There were no members of the public attending the meeting.

The meeting concluded at 8-30pm. Next meeting: September 17th, 2008, 7pm.

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